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Privacy Policy

1. What personal data we collect

We may collect and store:

  • Contact details (name, email, phone number)

  • Professional information (CVs, employment history, qualifications, compensation details)

  • References and communication records

  • Information from public sources (e.g., LinkedIn, company websites)

  • Data shared by referees, former employers, or trusted third-party tools

We may occasionally collect sensitive personal data (e.g., health information) only where legally permitted and with explicit consent.

2. How we use your data

We use personal data to:

  • Assess suitability for executive search assignments

  • Present candidates to clients

  • Contact you about relevant opportunities

  • Conduct referencing or due diligence

  • Maintain internal systems and records

  • Respond to enquiries and provide advisory services

We only use your data for the purpose it was collected unless we inform you otherwise and explain the legal basis.

We may share your information with:

  • Clients involved in relevant searches

  • Third-party service providers who support our operations

  • International partners where required, with appropriate safeguards in place

3. Data security

We use appropriate technical and organisational measures to protect your data from unauthorised access, loss, or misuse. If a data breach occurs, we will notify you where legally required.

4. How long we keep your data

We typically retain personal data for up to 5 years from last contact unless deletion is requested sooner. Data may be anonymised for statistical purposes and retained indefinitely in non-identifiable form.

5. Your rights

You have the right to:

  • Access your personal data

  • Request correction or deletion

  • Object to or restrict processing

  • Request transfer of your data to another party

To exercise these rights, contact us using the details below. We may need to verify your identity.

6. Cookies

Our website may use cookies to enhance user experience. You can disable cookies via your browser settings.

7. Contact us

For questions or data requests, contact:

Rubix Partners Ltd
data@rubixpartners.co.uk

You may also raise concerns with the Information Commissioner’s Office (ICO).

8. Changes to this policy

We may update this policy periodically. Any changes will be posted on this page with an updated revision date.